Geek Nation Tours | Geeknationtours.com

 

TOUR RULES:

Double Occupancy: Geek Nation Tours are always priced per person based on double occupancy - that is two people sharing one room  We can of course make other arrangements based on need.  Single and triple occupancy for instance can be arranged.  Depending on the tour this may incure a price increase.

Tour Cancellation: Geek Nation Tours reserves the right to cancel or re-schedule any tour departure in accordance with operating requirements or circumstances beyond its control. Geek Nation Tours will try to re-book the same or similar tour whenever possible.

All tours have a minimum participant level need to confirm a specific tour.  With this said Geek Nation Tours often goes ahead with the tour regardless of this minimum participant level... If this is the case, booked participants will be given the option to still participate in the tour at a slightly increased cost.

If Geek Nation Tours cancels a tour all funds will be returned to the participant.

Geek Nation Tours is not responsible for any other travel arrangements affected due to our cancellations.

Cancellations: Please NOTE that all tours are booked with several different sources so individual participant cancellation can often mean that Geek Nation Tours is not able to refund any monies.  This can be true of final payments as well as deposits.  We will however try to our very best to refund when suppliers allow this.  Generally if notice of cancellation is received by Geek Nation Tours 45 days or more prior to departure, the non-refundable deposit will be retained. As a general rule only the following charges will apply when notice of cancellation is given after the booking is confirmed (with that said we can only confirm a refund when all suppliers of a particular tour refund Geek Nation Tours.  Each tour is different and thus no refunds can be guaranteed at any time):

No. of days prior to tour departure	Cancellation fee as a % of the total price
45 days or more	Non-refundable deposit(s)
44 – 22 days	Non-ref deposit + 45% of final
21 – 15 days	Non-ref deposit + 50% of final
14 – 1 days	100%
Day of departure / no show	100%

*All refunds will have a 5% credit card charge applied to them.

Bus Departure Times: Respect for your fellow Geeks is very important. As a result, we require all passengers to be ready to leave at the designated departure times. Geek Nation Tours will not be responsible for any extra expense accrued if a passenger has missed the bus and must travel independently.

Clients may be responsible for some additional transportation costs in destination.

Event Cancellation or Date Change:

Geek Nation Tours cannot be held responsible for an event cancellation or event date change.  If this occurs, Geek Nation Tours will attempt to rebook to accomodate the new dates or cancel the tour.  Some additional charges may be incurred because of the change or cancellation.

Tour Detail Change:

Geek Nation Tours reserves the right to change details on all tours.  This will normally not happen once a tour is in the "Now Booking" stage but may happen in the "Pre-Registration" and "In Planning" stages. A change in an itinerary normally will be accompanied by a change in price.

Further Geek Nation Tours can not be held responsible for changes or cancellations in any "Special Guest" line up.  From time to time Special Guests have personal reasons why they can not attend a tour.  Geek Nation Tours can not be held liable for any such cancellation.  With that said a tour will also not be cancelled for similar reasons.

Event Tickets No Longer Available:

Some tours involve event tickets that are quickly sold out  GNT reserves the right to cancel a tour that it can no longer provide for this reason.  For those already booked GNT will provide alternate options.

Form of Payment:

Geek Nation Tours accepts credit card, cheque, money order and paypal payments on all deposits.  Secondary deposits and final payments must be made by cheque or money order. Alternatively secondary and final payments can be made by credit card at a 4% service fee.

Fuel Surcharges:

Often Airlines implement fuel surcharges unexpectedly.  If an airline does this on a flight included in a Geek Nation Tour - Geek Nation Tours reserves the right to pass that fee to its tour participants.

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